5 Questions to Ask Before Hiring Any Event Vendor
Planning an event—whether it’s a wedding, birthday, or corporate gathering—can be exciting but also overwhelming. One of the most important decisions you'll make is hiring the right vendors. From makeup artists to photographers, caterers to decorators, your vendors will shape your event experience.
At VendorXpress, we’re committed to helping you find reliable, talented, and professional vendors. But before you make that booking, here are 5 essential questions to ask that can save you time, money, and stress.
1. Are You Available on My Event Date?
This may sound obvious, but it’s the first question to ask. Some vendors are fully booked months in advance. Confirm their availability for your exact event date before diving into further discussions.
Pro Tip: On VendorXpress, you can browse vendors by location and event type to save time.
2. Can I See Samples of Your Past Work?
Don’t just take their word for it—ask for photos, videos, or links to previous jobs. This will give you a clear idea of their style, quality, and whether they align with your vision.
Check our vendor profiles on VendorXpress to view portfolios, ratings, and reviews in one place.
3. What’s Included in Your Package (And What’s Not)?
Pricing can be tricky. Some vendors quote a price that sounds perfect… until you find out key services weren’t included. Ask for a detailed breakdown:
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Are there extra charges for transport?
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Will there be assistants?
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Are there any hidden fees?
Clarity upfront avoids surprises later.
4. What’s Your Cancellation or Refund Policy?
Life happens. Sometimes, dates shift or plans change. Make sure your vendor has a clear and fair policy on cancellations, refunds, and rescheduling.
Vendors on VendorXpress list their terms clearly to help you make informed decisions.
5. Can You Provide References or Testimonials?
A confident and experienced vendor should have no problem connecting you with past clients or showing you testimonials. If they hesitate, it’s a red flag.
On VendorXpress, verified customer reviews are displayed on each vendor’s profile to help you choose with confidence.
Final Thoughts
Hiring a vendor isn’t just about pricing—it’s about professionalism, experience, and trust. Asking the right questions helps ensure your event is in good hands.
Looking for trusted vendors in your city?
Explore our growing list of event pros on VendorXpress.com.ng and make planning easier than ever.
Ready to get started?
Browse by category, compare vendor portfolios, and plan your event like a pro—all in one place.
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